Imagine buying a huge wardrobe like Pax equipped with all the trimmings: many drawers, shelves, clothes rails, pull-out trouser holders and all the other storage systems available. And then you grab your clothes piled up in your bedroom and stuff them in the new wardrobe. Shut the doors – and the clothes are gone.
Do you really expect a tidy wardrobe when you open it again?
A knowledge database saves us as little from tidying up as the Pax wardrobe described above. Both systems can – once set up – make the work easier afterwards. To do this, however, we have to use the space and functionalities as originally planned.
A well-filled system is always available and does not collapse when the load increases. It is clear and easy to set up. And – in the case of the knowledge database – it is available to all colleagues who need it. In this way, knowledge is shared, made available to all and can thus multiply. At the same time, it ensures transparency and confidentiality where appropriate.
But let’s get back to tidying up: even when I tidy up my clothes after setting up the wardrobe, over time – caused by the daily hustle and much more – chaos will return. Even worn-out clothes have to be disposed of from time to time and at some point you have to rethink the basic system.
The same applies – you might guessed it – to SABIO as well: once a year we recommend that you drum up a few diligent users and editors and thoroughly comb through your SABIO. A survey in advance of all users is also helpful to find out which information is perceived as outdated, useless or incomplete.
Look at the tree and the texts. Wipe off unnecessary text sections and cumbersome formulations like dust from the shelves. Question the usefulness of your documents and edit all suggestions. And what about the news? Have you made sure with the validities that really all messages that nobody needs anymore have disappeared from the tab? No? Neither do we. So: Let’s start spring cleaning! We are happy to help, for example with quality workshops or text training.
“Furniture made to keep order” is how Ikea describes some of their product series.
We can translate it as follows: SABIO – made to keep order. All you have to do is tidy up. 🙂
Like to talk to the people behind this article? Just give us a call, we’d love to hear from you:
Head of Sales and Marketing
Phone: +4940 851927-0