Power Features and Smart Workflows

SEARCH
TREE
VIEWS
RIGHTS & ROLES
WORKFLOWS
MESSAGING
REPORTING
SECURITY
MORE

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SELF-LEARNING SEARCH

SABIO’s search feature uses smart algorithms to learn from every user interaction and continuously improve search results. Auto-suggest and recommendations help you find knowledge as you type. Synonyms let you discover knowledge you didn’t know to look for.

RANKING

Search results are displayed dynamically based on relevance, accuracy, validity, popularity, and tags.

FACETS / DRILL-DOWN

Use additional filters to condense and narrow down your search results. Or add individual tags to customize your search experience even more.

ALL SOURCES AND FILES

Upload, manage, and search through common file formats such as Word, Excel, PDF, and PowerPoint documents.

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INTRODUCING THE WORLD’S SMARTEST TREE

USER VIEW

The click-through tree allows easy and fast browsing through your organization’s knowledge. Combine it with user groups to display only relevant knowledge to the right people.

INLINE EDITING

Manage your tree without leaving the interface. You can adjust the structure or add documents by drag & drop. There is no easier way to prune your knowledge.

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VISIBLY FASTER

All of your knowledge can be easily structured by SABIO’s powerful rights- and role-management. Everyone in your organization will only see content that is relevant to them while you can keep all information in one easy-to-use knowledge base built on SABIO’s unlimited scalability.

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MANAGE YOUR USERS

RIGHTS & ROLES

SABIO’s rights- and role-management is as powerful as you need it to be. Each content item and permission can be enabled or disabled for all of your defined user groups. This allows you to keep certain information confidential and ensure your knowledge base is always aligned with company policy.

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AUTOMATION IS KING

VALIDITY

SABIO manages your content based on validity. Knowledge can go live or expire on specific dates. You can easily update knowledge which is about to expire and keep track of history. This keeps information current and helps you to stay focused.

SUGGESTIONS & FEEDBACK

SABIO allows users to add suggestions to existing knowledge with just one click. Editors are informed automatically. They can respond to the feedback and are able to communicate amendments to the team or specific user groups rapidly. It's just another way SABIO helps your company be smarter every day.

APPROVAL

Establish efficient quality management (QM) workflows within SABIO and make sure knowledge is approved before publishing. Several people can work on the content, but only approved information is published.

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SPREAD THE WORD

MESSAGE INBOX

Check your inbox for the latest content updates and urgent news. This way it is really easy to stay up to date or see any upcoming tasks.

PUSH MESSAGES

Send push notifications about important content changes including their priority and validity to specific user groups. In SABIO, you can see who has read the messages and who hasn’t. Additionally, all messages can be sent out via email.

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GET INSIGHTS

SABIO offers a number of pre-configured and customizable reports. See for example which content is being accessed the most and which items are at the bottom of the rankings. Export reports for further use or customize how they are displayed. This way, you can spot the most important knowledge in one quick graph and focus on what's essential. SABIO reports help you improve your knowledge every day.

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HOSTING SECURITY

Should you choose to operate SABIO on your company’s own infrastructure, security is of course up to you. For our SaaS solution, SABIO guarantees the following security measures:

OUR DATA CENTER

The SABIO server is located at an accredited German data center with an independent, uninterruptible power supply that incorporates diesel generators. Services include redundant uplinks, restricted access control, video surveillance, intrusion detection connected to an on-site security center, fire detection & argon extinction, evacuation, and much more. Our data center host has been independently tested and certified for:

ISO27001 and ISO27002: Information Security Management Systems (ISMS)
BSI101-1 and BSI10-2: Information Security Management und Implementation Recommendation of IT-baseline security of the 'Bundesamtes für Sicherheit in der Informationstechnik' (BSI)/(Information Safety Management and Implementation Recommendation of IT-Protection by the German Information Technology Government Agency)
BS2599 and BSI10-4: Business Continuity Management/ Emergency Management
ISO 27001
ISO9001

PCI DSS LEVEL 1
SOC1/SSAE 16/ISA 3402 (formerly SAS70)
SOC2
SOC3
FISMA, DIACAP and FedRAMP
DOD CSM Levels 1-5
ITAR
FIPS 140-2
MTCS Level 3

INFORMATION SECURITY

Access to the SABIO application and the attached systems is protected by industry standard encryption algorithms. The entire SABIO application is protected by a redundant firewall. Only for SABIO Enterprise: Connection is possible via encrypted proxy, VPN, or dedicated line. User authentication occurs via LDAP or Active Directory connection and a Single-Sign-On system that does not transmit user-specific passwords.

Password protection

We value safe passwords to protect against external unauthorized access. Password requirements can be customized. Definitions can be set to ensure the use of upper- and lowercase characters, special characters, and digits. Password length, validity, and several additional conditions can also be individually configured.

MONITORING

All SABIO systems and connected services are constantly monitored. Our operation teams are always available to react to any system abnormalities.

DATA BACKUP

All customer data is encrypted and backed up to a physically separate location daily. In the event of data loss, we can reconstruct a client database at all times.

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NITTY-GRITTY DETAILS

WYSIWYG EDITOR

SABIO’s editor offers a convenient way to create your knowledge content directly in the interface. The integrated CKEditor offers drag and drop, text formatting features and more.

ARCHIVING & VERSIONING

Our powerful archiving and versioning features meet auditability requirements. They also allow you to restore earlier versions, just in case.

TEMPLATES

SABIO is designed to save you time and effort. Select from a number of configurable templates to speed up your content creation. You can also create your own templates to use later.

EXPERTS & CONTACTS

With the Experts & Contacts directory you can add and manage people and find contact information using SABIO search.